Executive Assistant

Executive Assistant

About Inland Rail

The Inland Rail Program is a 1600km rail infrastructure project stretching from Brisbane to Melbourne incorporating new and existing rail track. The program includes the upgrading of existing standard gauge track, the enhancement of existing standard gauge track to cater for double stacking and the construction of new standard gauge links comprising of viaducts, tunnels, rail track, crossings and bridges. More information relating to the project can be found here: Inland Rail

About the opportunity

Reporting to the Executive Director – Engineering, Integration and Program Performance (EIPP), this role will provide professional executive administrative support to the Executive Director and their leadership team in a timely, accurate and confidential manner. 

Key responsibilities will include but are not limited to:

• Act as the point of contact between the Executive Director and internal colleagues/external stakeholders, fostering strong relationships.
• Build relationships by liaising with Government Shareholders, Stakeholders and other staff on behalf of the Executive Director – specifically amongst the Inland Rail Leadership Team and wider ARTC Group Executive offices.
• Investigate, analyse and collate information on key initiatives, ensuring key stakeholders are briefed and informed.
• Managing competing priorities, delegating Executive Director commitments where necessary whilst providing consistently high levels of support, meeting deadlines and acting with discretion and maintaining confidentiality.
• Prepare and distribute correspondence, agendas, minutes, presentations, and reports as required by and on behalf of the Executive Director ensuring accuracy and efficiency to assist in the delivery and dissemination of information both internally and externally. 
• In supporting the Executive Director, you will work with them and the wider organisation to facilitate a cohesive approach and ensure deadlines and commitments are met.
• Extending style of the Executive Director to those interacting with the office in their absence.
• Manage schedule and coordinate emails and calendars across multiple time zones.
• Contribute as a member of the EIPP leadership team to program level strategic issues and decisions.
• Financial management including monthly credit card reconciliations and approvals.

About you

The successful candidate will demonstrate a diverse set of skills and qualities, including Interpersonal skills, ability to build and sustain relationships, obtain cooperation and develop collaborative working relationships.  Results orientated, ability to consistently achieve work objectives consistent with Inland Rail vision and mission and the ability to set high standards of performance for self and others.

To ensure success in this position, applicants will be able to demonstrate:

• Certificate / Diploma in Administration or related.
• Demonstrated success in a similar Executive Assistant role in a large organisation.
• Experience at ELT level producing and collating briefing papers, governance and executive support.
• Exceptional judgement, integrity and professionalism to discuss, resolve and disseminate information.
• Excellent attention to detail, written and verbal communication skills.
• Effective stakeholder engagement and influencing skills.
• Ability to identify, prioritise and action problems while being aware of delegated authority.
• Highly effective time management and organisational skills
• Ability to prepare and format documents using the Microsoft Office suite
• Self-starter with ability to use own initiative 

What you’ll be joining

• You will join one of the largest infrastructure programs in Australia.
• This project will generate thousands of jobs and billions of dollars in local investment, boosting regional economies and communities right along the alignment.
• Inland Rail is proud to have over 40% female representation and we would like to see these numbers grow.
• Inland Rail is an Agile working environment in our State-of-the Art office embracing flexible working conditions.
• Inland Rail adopted a collaborative approach to the delivery of the project, leading all parties involved to work toward the same goal. This fosters the displayed behaviours of Respect, Honesty, Integrity and Reliability.

Our Organisation and Culture

Inland Rail is an equal opportunity employer. Inland Rail will transform how we move goods around Australia – better connecting producers to markets and creating new opportunities for businesses, industries and regional community. The values that drive us and the work we deliver in the program incorporate Collaboration, Accountability, Respect and Excellence (CARE). We welcome like-minded individuals who value our culture.

At Inland Rail, we celebrate, support, and thrive on attracting people from all horizons and walks of life for the benefit of our employees, our program, and our community. Inland Rail is proud to be an equal opportunity and an affirmative action employer. We encourage Aboriginal and Torres Strait Islander candidates to submit their details to us.

All employment is decided based on suitability to the role, cultural fit, merit, and business needs.

Apply Now

If this opportunity sounds like the challenge you have been looking for please apply online today.

As part of the application process, you will be required to undergo pre-employment criminal history, reference and medical checks, including drug and alcohol testing. Inland Rail is a drug and alcohol-free working environment.

Please note that applications are reviewed from point of advertising so don’t delay your application.