Fleet Administrator

Fleet Administrator

About the opportunity

As our Fleet Administrator, you will coordinate day to day fleet operations to keep vehicles compliant, manage bookings, process invoices and you will support the Inland Rail Program through efficient administration, while providing administrative support to the Travel & Fleet and Business Support Services teams.

Key responsibilities will include but are not limited to:

• Manage the pool vehicle system, prioritise bookings, coordinate keys, detailing and site signage, and ensure vehicles are audit ready.
• Maintain fleet compliance, including HSE annual safety audit requirements and program standards.
• Process purchase orders and invoices in the finance system to enable timely, accurate payments.
• Keep records sharp, corporate filing, archiving and a well structured SharePoint source that’s accurate and easy to navigate.
• Maintain the IR Fleet Master (service records, vehicle details) and run exceptions data & reporting for visibility and decision making.
• Coordinate motor vehicle inductions and manage the IR Fleet inbox so queries are resolved quickly.
• Oversee the car parking calendar for the Brisbane office and support Inland Rail Travel when needed.
• Pitch in on ad hoc tasks that keep operations running smoothly prioritising what matters and keeping stakeholders in the loop.

About you

• Experience in fleet administration, asset coordination, logistics, or similar operations role.
• Outstanding time management and organisation, with sound judgment, discretion and the ability to work with limited supervision.
• Clear, concise communication skills and confidence working with colleagues at all levels and external suppliers.
• Proficient in Microsoft 365 (Excel, Outlook, Word, Teams, SharePoint) with the ability to manage shared mailboxes/calendars and maintain team documents and sites.
• A proactive, safety‑first mindset, organised, dependable, and calm under pressure.
• A current driver’s licence

What you’ll be joining

• You will join one of the largest infrastructure programs in Australia.
• This project will generate thousands of jobs and billions of dollars in local investment, boosting regional economies and communities right along the alignment.
• Inland Rail is proud to have over 40% female representation and we would like to see these numbers grow.
• Inland Rail is an Agile working environment in our State-of-the Art office embracing flexible working conditions.

About Inland Rail

Inland Rail Pty Ltd is delivering a 1,600km freight line that is transforming how goods are moved around Australia. When fully operational, Inland Rail will connect Melbourne to Brisbane via regional Victoria, New South Wales and Queensland. As one of the largest infrastructure projects in Australia, Inland Rail is helping to address the nation’s future freight needs and meet the demands of our growing population. Delivering Inland Rail will help shift more goods onto rail which means safer, less congested roads and fewer emissions and a more resilient and sustainable national freight network.

Our Organisation and Culture

The values that drive us and the work we deliver in the program incorporate Collaboration, Accountability, Respect and Excellence.  We welcome like-minded individuals who value our culture.

At Inland Rail, we celebrate, support, and thrive on attracting people from all horizons and walks of life for the benefit of our employees, our program, and our community. Inland Rail is proud to be an equal opportunity and an affirmative action employer. We encourage Aboriginal and Torres Strait Islander candidates to submit their details to us.

All employment is decided based on suitability to the role, cultural fit, merit, and business needs.

Apply Now

If this opportunity sounds like the challenge you have been looking for please apply online today.

As part of the application process, you will be required to undergo pre-employment criminal history, reference and medical checks, including drug and alcohol testing. Inland Rail is a drug and alcohol-free working environment.

Please note that applications are reviewed from point of advertising so don’t delay your application.